Beaver Glen Board of Directors Meeting Minutes from Apr. 25, 2022
Meeting called to order 07:03 PM by President, Andy Benton
BGHOA Board Members Present/Positions 
President							Andy Benton
Vice President							Dan Vickers
Secretary							William Eardley
Treasurer							Jeanette Hughes 
Business Administrator						Rhonda Carpenter
Architectural Authority						Dan Vickers
Grounds							Joy Dailey
Green Belt (voluntary position)					William Eardley
Pool Maintenance (voluntary position)				D. Vickers (primary)
								Gary Spencer (secondary)
Security Cameras (voluntary position)				Tim Ham
Social Committee Chair (voluntary position)			Janine Lehmiller
Welcoming Authority (voluntary position)			Jeanette Hughes
HOMEOWNERS PRESENT:
Janine Lehmiller	Gena Benton	Rondaril Lundsford	Karla Lynch      Camille Caldwell
Gary & Ami Spencer	Anthony Highfill		
Minutes	March minutes approved 
HOME OWNER CONCERNS:
(1) Primary discussion between Homeowners of Beaver Cove regarding parking and tree debris removal. Tree debris must be certain size before City picks up. Landscaper to return for pickup of debris. Parking covered by City Ordnance and common courtesy toward neighbors. Rehashed property lines, Greenway and Homeowners/Board responsibility. (2) 205 Lake Front protests to Letter sent regarding condition of property standards. Homeowner complied with letter. (3) 107 Lake Front nuisance to neighbor by not maintaining property to a good standard. Recommended annoyed neighbor to contact City Code Enforcement.
COMMITTEE REPORTS 
Expense Report:
Expense Report made available on line at beaverglen.com and question may be sent to our email at Beaverglenassociation@gmail.com. Detailed explanation to the expense report is available at monthly BGHOA meeting. All Homeowners are encouraged to come and discuss their issues about our community and the Expense Report.
QuickBooks is the current method of payroll and taxes. Quicken is method used by Beaver Glen Community HOA Business Administrator for all other transactions.
Grounds Maintenance:
Joy is spreading fertilizer on grass, removing a few dead/dying trees on International and pine straw to be laid out.
SOCIAL:
Schedule pool opening (May 21) with cookout one week before Memorial Day for max participation. Power washing has been ongoing since 1st of May. Spring Cleanup of Park scheduled for 14th May, 8AM to 12PM. List of all areas needing attention is available. Breakfast snacks will be available during cleanup. Once school is out, Park will be opened during the week instead of just weekends. Gary Spencer volunteered to work as pool monitor and chemical monitor. Search for Life Guard/pool monitors has begun. News Letter, Beaver Glen Neighborhood Watch on FB and Bulletin board will reflect upcoming events. 
Architectual Control:		No requests
Pool/Recreation:
Pool party scheduled for May 21. All furniture to be moved to pool from Rec. Center. Schedule inspection by City for pool Sanitation. Buy sodas for vending machine. Need to purchase chemicals for daily pool maintenance.
New Homeowners:		421 Lake Front	420 Lake Front	
Camera Security:
Several cameras broken needing replaced, vote taken and purchase to be made. Trespassers seen at park and in backyards. Privacy issues and expense stops HOA from purchasing cameras for entrance.
Any homeowner can download the security app to monitor security feed in and around Park in the convenience of their home/office. Learn how at the monthly BGHOA meeting.

Clubhouse/Reservations:	No reservations
Covenants Compliance:
List of residents that received letters addressing Covenant Compliance will be separate from Board Minutes. A new listing made of homes not in compliance added from previous month. 
Clubhouse/Rec Center Maintenance 
HOA voted (previously) to purchase new locking system for Clubhouse, Rec. Center, and Pool. System uses a card swipe technique instead of key punch.
Seeking bids to repair/replace Basketball Court/Tennis Court. Self help project to fill in cracks on Basketball court by ourselves.
Old Business:
Security cameras at entrance.
New Business:
Possible hire a professional to pressure wash the curbs on Islands/park. 
Key will be made for a Homeowner to open and close gate.
Next official Meeting will be May 23, 2022 @ 7PM on a Monday
Meeting adjourned at 8:20 pm.